Advice

How to get the most out of your iPhone 4 at work

The iPhone is by far one of the sexiest and most popular smartphones on the market, but it’s surprisingly capable as a productivity tool for when you need to work on the go.

The iPhone is by far one of the sexiest and most popular smartphones on the market, but it’s surprisingly capable as a productivity tool for when you need to work on the go.

The built-in apps and features provide a good foundation for general business use, and there are thousands of free and paid apps you can install to perform functions specific to your work needs.
 
Lock it down
The smarter a phone is, the more information you’ll end up storing on it, including emails, appointments, contacts, documents and spreadsheets. The cost of replacing a lost or stolen iPhone is negligible compared to the very real possibility of confidential information falling into the wrong hands.
 
Securing an iPhone is simple. From the Settings, go to General > Passcode Lock, and tap ‘Turn Passcode on’ to create a four-digit password. The default setting is for the iPhone to require a password immediately after you turn on or unlock the iPhone, but you can change it to a different time period. You should also turn on the ‘Erase data’ option at the bottom of the screen - this erases all data from the iPhone if someone fails to enter the correct passcode 10 times. Once you enable passcode security, connecting the iPhone to any computer that you haven’t previously connected it to will require you to enter the new passcode on the computer as well.
 
Remote tracking
Setting a passcode on your iPhone is the first line of defence to secure your data, but you can also use the free Find My iPhone service to track your iPhone down using GPS, among other things. To set it up, go to Settings > Mail, Contact, Calendars and select ‘mobileme’ if you’re running iOS 4.x or ‘iCloud’ if you’re running iOS 5. Sign in with your Apple ID and then follow the prompts to turn the ‘Find my iPhone’ setting on. If your iPhone is lost or stolen, you can log onto the mobileme (www.me.com) or iCloud (www.icloud.com) websites to remotely locate your iPhone, enforce a passcode remotely, force a message to display on the iPhone, or wipe all the data stored on it.
 
Setting up email, contact and calendar syncing
The iPhone has a fairly robust email client, with support for connecting to Microsoft Exchange and Lotus Domino mail servers with SSL encryption, the ability to set up multiple Exchange accounts, threaded email (which groups all emails with the same subject together to make it easier to navigate between them), and a built-in attachment viewer that can open most common file types.
 
The integrated Microsoft Exchange support isn’t just for email - you can use it for getting real-time updates for contacts and calendar items as well. The iPhone supports real-time email delivery for Yahoo mail accounts, but Gmail and Windows Live Hotmail operate on a pull basis that downloads new messages at set intervals. You can get around this limitation by setting them up as an Exchange account; for Gmail, use m.google.com as the server and use your Gmail login details for the username and password; for Windows Live Hotmaill, use m.hotmail.com as the server and your Hotmail login details for the username and password.

Apps
There’s no shortage of apps in the iTunes App Store that are ideal for business use, and you should be able to find one for essentially anything that you’d like to use your iPhone for. 

A few of our favourites include:

Timesheet2go - a full-featured time management app with a built-in invoicing module
iXpenseIt - a cashflow managment app
GoodReader - an app that lets you mark up PDFs
DropBox - a cloud storage app that makes it easy to share files between computers and mobile devices, as well as other people

For information on the new iPhone 4S, visit the Telstra Business website.
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